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The Business Traveller’s Checklist: How to Feel Prepared for Every Trip

When you’re constantly on the go for business, packing becomes just another part of your busy schedule. All the better to come up with a checklist you can use over and over, whether you’re going on a quick 2-day trip or planning a week of meetings abroad.

Plan Ahead

Don’t make the mistake of thinking you can just throw a few items in and run. No one will think less of your improvising, entrepreneurial mind for following a packing list every time you pack. Besides, using a list will help you save valuable time. TIP: Check off the items you will use for each given trip—this list isn’t meant to be followed exactly, as no two trips are alike. Also, for most trips you can pack all the items you need and remove about half of them. You can pick up many items during your travels if you really need them.

Important Documents & Supplies

International Travel

  • Passport and visas

  • Extra passport photos and copy of passport stored in a different bag

  • Copies of important travel information and documents

  • Maps, guide books, and phrase books

  • International calling cards and phone numbers

  • International drivers’ license, if needed

  • Electricity converter(s) and adapters

All Travel

  • Addresses (print out critical contact info. in case of electronics or battery failure)

  • Health insurance information

  • Debit and credit cards, cash, 2 personal cheques, and traveller’s cheques if needed

  • Security pouch (wear under clothing)

  • Sticky notes and/or small notepad

  • Reading material

  • Laptop, mobile phone, and charging equipment (plus flash drives)

  • Extra batteries

  • Other equipment (cameras and accessories)

Toiletries & Sundries

  • Toothbrush, floss, toothpaste

  • Comb or brush

  • Deodorant

  • Razor, shaving gel, shampoo, and soap

  • Small, shatter-resistant mirror

  • Nail clippers and tweezers

  • Sunscreen and lip balm

  • Female or male-specific hygiene supplies

  • Antibacterial wipes

  • Squirt bottle

  • Small package of laundry detergent, collapsible clothesline or carabineer

  • 1 or 2 inflatable hangers, plus a flat sink stopper

  • Pain relievers, vitamins, prescription meds, and a first-aid kit

  • Ear plugs, inflatable pillow, and a thin travel blanket

  • Alarm clock, watch, and extra batteries

  • Safety pins and fasteners; sewing kit

  • Sealable plastic bags

  • Glasses, sunglasses, contact lenses and fluids, carrying case(s)


TIP: The following should be adequate for a week-long trip. Adjust as needed, and note that you’ll be wearing some of these items instead of packing them.

  • Dressy jacket

  • Dark (cardigan) sweater

  • Rainwear and umbrella

  • Parka or coat

  • Gloves or mittens

  • Knitted cap or suncap

  • 3-4 shirts/blouses

  • 2 pairs of trousers or skirts

  • 3-4 pairs of socks

  • 3-4 pairs of undergarments

  • Swimsuit

  • Nightwear

  • Necktie or scarf

  • 1 pair each of dressy shoes and walking shoes (or boots)

  • 1 pair of sandals or flip-flops, depending on season and travel location

  • Belt

When you plan ahead, you’ll save time and your own sanity besides. Need more travel tips? Let the friendly people at AirFlight Services know your needs ahead of time, and we’ll be ready to pick you up during your next trip.


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